Criteria listed on the same row work with the AND logic. The criteria range must have the same column headings as the table / range that you want to filter. In practice, it's more convenient to place it at the top and separate from the data set with one or more blank rows. In theory, the criteria range can reside anywhere in the sheet. Type your conditions, aka criteria, in a separate range on the worksheet. Make sure there are no blank rows within your data set.įor example, here's how our sample table looks like:. Add a header row where each column has a unique heading - duplicate headings will cause confusion to Advanced Filter. To create an advanced filter for your sheet, perform the following steps.įor better results, arrange your data set following these 2 simple rules: Using Excel Advanced Filter is not as easy as applying AutoFilter (as is the case with many "advanced" things :) but it's definitely worth the effort. Excel for mac 2011 filter how to#
How to create an advanced filter in Excel Using Advanced Filter, you can find rows that meet multiple criteria in multiple columns, and the advanced criteria need to be entered in a separate range on your worksheet.īelow you will find the detailed guidance on how to use Advanced Filter in Excel as well as some useful examples of advanced filters for text and numeric values.
AutoFilter allows filtering data with a maximum of 2 criteria, and those conditions are specified directly in the Custom AutoFilter dialog box. Just hit the Filter button on the ribbon, and your Excel filter is ready to go.Īdvanced Filter cannot be applied automatically since it has no pre-defined setup, it requires configuring the list range and criteria range manually. Excel AutoFilter is a built-in capability that is applied in a single button click. Copy filtered data to another worksheetĬompared to the basic AutoFilter tool, Advanced Filter works differently in a couple of important ways. Excel Advanced Filter with AND as well as OR logic. How to create an advanced filter in Excel. 
In what way Advanced Filter is different from AutoFilter.Please click on the links below to learn more. Many, but not all! When a regular AutoFilter can't do what you want, use the Advanced Filter tool and configure the criteria exactly suited to your needs.Įxcel's Advanced Filter is really helpful when it comes to finding data that meets two or more complex criteria such as extracting matches and differences between two columns, filtering rows that match items in another list, finding exact matches including uppercase and lowercase characters, and more.Īdvanced Filter is available in all versions of Excel 2016, Excel 2013, Excel 2010, Excel 2007, and Excel 2003. Those inbuilt filtering options for text, numbers, and dates can handle many scenarios.
If you had a chance to read our previous tutorial, you know that Excel Filter provides a variety of options for different data types. The tutorial explains the basics of Excel's Advanced Filter and shows how to use it to find the records that meet one or more complex criteria.
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